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Accounting & Payroll Administrator

Summary

DS is seeking a highly organized and detail-oriented Accounting & Payroll Administrator to join our newly established Finance team. This hybrid position offers the flexibility of working both from our Old Port Head Office and remotely.

As our Accounting & Payroll Administrator, you will work closely with the Financial Controller to build-out DS’ accounting function. You will assist in implementing and adhering to controls around payroll, cash management, accounts payable, and accounts receivable.

We seek someone who is both a vigilant guardian of corporate policy and flexible and adaptable, capable of pivoting and enforcing new policies and procedures as needed. Your proactive mindset and commitment to excellence will play a pivotal role in shaping our finance operations from the ground up.

• Process payroll in a timely and accurate manner while ensuring employee enrollment, terminations, and adjustments are correctly updated across systems
• Post payroll journal entries and reconcile general ledger accounts monthly
• Prepare and submit remittances (EI, CPP/QPP, EHT, WCB) and payroll tax returns
• Ensure compliance with applicable payroll tax laws and regulations
• Maintain confidentiality and security of sensitive financial information

• Verify, enter, and obtain approval on vendor bills, while ensuring timely payment
• Review and process employee expense reports with proper backup and authorization
• Prepare payables entries considering provincial sales tax implications
• File and pay monthly sales tax
• Investigate and resolve discrepancies associated with processing of payments

• Enter and classify invoices, follow-up promptly on outstanding payments
• Match incoming payments to invoices for accurate customer account reconciliation
• Perform bank reconciliations and post journal entries related to banking transactions

• Perform bank reconciliations and post journal entries related to banking transactions

• Follow procedures for timely month-end close in 10 days or less
• Maintain organized historical records of invoices, contracts, etc.
• Assist in managing contract renewals with customers and vendors
• Oversee employee time tracking within corporate policy
• Support the Financial Controller in various projects, including but not limited to: data cleanup, corporate spending analyses, annual SR&ED claim, etc.

• Certification or degree in Accounting, Finance, or a related field preferred
• Minimum 2 years of work experience in the field of accounting or related operations/finance role
• Experience with payroll ERPs (i.e. Payworks) and/or payroll certified (i.e. National Payroll Institute) preferred
• Experience with accounting ERPs (i.e. Xero, Expensify, DextPrepare)
• Proficient in Excel/Google Sheets
• Excellent organizational and time-management skills
• High level of accuracy and attention to detail
• Strong communication and interpersonal skills

• The opportunity for professional development through funded courses, conferences and certifications
• A startup office space and the opportunity to join a growing, multi-disciplinary team
• A competitive health package including Medical & Dental benefits
• Hybrid work, both remote and in the office
• Our Head Office in the Old Port of Montreal always has a supply of snacks and coffee, a rooftop terrace with a view
• A MacBook computer
• 3 weeks vacation

We encourage applications from all qualified candidates and are committed to equal employment opportunities. If you have a disability or special need that requires accommodation, please let us know during the recruitment process or by emailing [email protected].